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Shastri Scholar Travel Subsidy Grant (SSTSG) 2017-18 (deadline - CLOSED)

The Shastri Indo-Canadian Institute is pleased to announce a Call for Applications for Shastri Scholar Travel Subsidy Grants (SSTSG) 2017-18 from SICI’s Canadian and Indian Member Institutions in good standing. SSTSG assists faculty members, doctoral or post-doctoral students, with travel subsidies to participate in conferences, workshops, seminars and academic meetings in partner countries (India or Canada) that are intended to establish institutional and scholarly linkages.

Please note the following points:
• The minimum number of grants and minimum funds available for each grant, as specified below, is guaranteed.
• Although minimum grant amount is specified as CAD$1,000, the award amount may reach up to CAD$1,500, if extra funds become available for this program. Therefore you may request SICI grant up to a maximum of CAD$1,500, while keeping in mind that you may receive only CAD$1,000.
• Besides, SICI may consider awarding more number of grants as well, subject to availability of additional funds after due process of approval.
• Institutions may receive only one SSTSG award, and receipt of the award is subject to the institution being a SICI member in good standing with fully paid-up membership for the current year (2017-18).
• An individual who was awarded a SSTSG may not receive another Travel Subsidy Grant until at least one (1) year has passed. For example, an individual receiving a grant in 2016-17 will be eligible to apply for a second SSTSG grant in 2018-19.
• The selected awardees will have 2 weeks to confirm their acceptance of the SICI grant (subject to their institution’s eligibility).
• Any declined project grant or availability of surplus funds may result in award of grants among any of the wait-listed applications, subject to application of other rules of SICI which allows benefits to be more broadly distributed among its members.


  • CAD$1,000 (to support the scholar’s international economy class airfare).
  • Associated costs related to visas, meals, per diem and accommodation are not eligible under this grant.

Number of Awards:

10 (ten)


  • Applicant must be a full time faculty member/researcher/student (doctoral and post-doctoral) of SICI’s Canadian or Indian Members Council Institution (in good standing in 2017-18). For a current list of member institutions please click here: (
  • Grants to be used for Canadian scholar’s travel to India or Indian scholar’s travel to Canada.
  • For institutional visits applicant must have been invited by an academic institution (which may or may not be a SICI member institution) in Canada or in India.
  • For other visits related to the participation in conferences/workshops/seminars, the applicant’s paper must have been accepted for presentation by the organizing committee of the conference or the host institution.
  • Applicants must be citizens or permanent residents of India or Canada.

Application Requirements:

1. Please submit your APPLICATION PACKAGE to on or before 25th September 2017 by 1100pm (MST).
2. Mention: “Application for Shastri Scholar Travel Subsidy Grant (SSTSG) 2017-18” in the subject line.
3. A COMPLETE APPLICATION PACKAGE should be a single pdf file with the following documents:
i. A completed electronic SSTSG 2017-18 Application Form (duly completed);
ii. A summary description of one pager describing the presentation/discussion topic containing: title, abstract or purpose, co-authors or counter parts, scholarly presence, etc.
iii. Curriculum Vitae of the applicant-not more than 3 pages. All additional pages after 3rd page will be removed and/or ignored during evaluation.
iv. Curriculum Vitae (not more than 3 pages) of the counterpart/inviter at the host institution (for academic visit). All additional pages after 3rd page will be removed and/or ignored during evaluation.
v. Letter of invitation from the host institution (for academic visit)
vi. Proof of acceptance of the Paper/Presentation from the organizer/host institution (for conference, seminar, workshop, etc.
vii. Copy of Passports/PR Card (applicant)

Evaluation Criteria:

An adjudicating committee will make the final decision concerning successful applicants based upon the following criteria and marking system:

1 Institution/Event (4 points)

  • Does the proposed meeting/event carry a significant weight in terms of scholarly inputs/outputs, rankings (i.e., type of the meeting/event, intended contributions/accomplishments, scholarly presence, participants attending, etc.)?

2 Contribution to faculty/student development and potential institutional linkages (4 points)

  • How far the proposed event has likelihood to contribute to applicant’s own development (scholarly and other)?
  • How far the proposed event has likelihood to contribute to any potential institutional linkages between the applicant’s host and visiting institutions?

3 Professional Background (2 points)

  • Does the applicant have necessary academic and or research background related to the topic of the event that he/she proposing to attend?

4 Contribution to promoting/building academic linkages between India-Canada (4 points)

  • How the proposed event will contribute to promoting/building academic linkages between India-Canada?

Disbursement of Funds:

  • Subject to availability of funding, selected SSTSG awardees will be reimbursed with approved travel grant to use for scholarly travel w.e.f. 1st September 2017 to 31st May 2018.
  • However, the SSTSG fund will be released to the scholar only upon receipt and acceptance of the final report by the Institute, following completion of the scholar’s proposed visit.

Application Deadline:

25 September 2017 (11:00pm MST)- Application deadline is closed now!

Application Form:



Please note:
• Any travel that starts and finishes within the period of 1 September 2017 – 31 May 2018 will be eligible under this grant. Travel initiated or completed prior to the above mentioned timeline will not be eligible under this grant.
SSTSG fund will be released to the recipient’s institution upon receipt of his/her final report.
• Late and incomplete applications will not be considered.
• All application materials must be submitted through the Grant Management System online. Any material that is sent by other means (courier, post, fax or electronic) to our offices will not be entered in the competition.
• Names of the successful applicants will be uploaded on SICI website (

Report Form:



For more information, please contact Mahmuda at the Canada Office.
Mahmuda Aldeen
Program and Member Relations Officer
Shastri Indo-Canadian Institute
1418 Education Tower
2500 University Dr NW
Calgary AB T2N 1N4
Phone: (403) 220-3220 (direct)
Email: (.(JavaScript must be enabled to view this email address))

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